What to Track in Your HubbuyCN Spreadsheet
Knowing what to track in your HubbuyCN spreadsheet is half the battle. Too few fields leave blind spots. Too many create clutter and slow you down. This guide lists the essential fields, the nice-to-have extras, and the traps to avoid when designing your tracking system.
For more resources, visit our HubbuyCN Spreadsheet homepage or explore the ultimate guide.
The 12 Essential Fields Every Reseller Needs
These fields form the minimum viable tracker. Skip any of these and you will eventually hit a wall.
| Field | Why It Matters | Example | Priority |
|---|---|---|---|
| Order ID | Unique reference | ORD-2026-001 | Required |
| Date | Age tracking + taxes | 2026-05-20 | Required |
| Item Name | Quick identification | Nike Dunk Low | Required |
| SKU | Inventory control | NDL-BW-42 | Required |
| Supplier | Source management | Supplier A | Required |
| Cost | Profit calculation base | $85.00 | Required |
| Shipping In | True cost accuracy | $12.50 | Required |
| Selling Price | Revenue record | $145.00 | Required |
| Platform Fee | Net profit accuracy | $14.50 | Recommended |
| Status | Workflow stage | Shipped | Required |
| Tracking | Customer service | 1Z999AA... | Recommended |
| Notes | Exception handling | Customer prefers FedEx | Recommended |
Nice-to-Have Extras for Power Users
Once the essentials are solid, consider adding these fields for deeper insight:
- Category tags for seasonal trend analysis
- Days to ship for supplier speed benchmarking
- Customer source to track marketing ROI
- Return reason for quality improvement
- Reorder point for inventory automation
Tracking Best Practices
Use consistent date formats across every row. Never leave the Cost field blank even for free samples. Update the Status field the same day the stage changes. Add notes immediately when something unusual happens. Memory fades, but spreadsheets do not.
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Frequently Asked Questions
Track all costs directly tied to an order. Overhead like rent or software can live in a separate monthly summary sheet.
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